• SERVICE

Daily mail document indexing

Paralegal-directed AI helps firms turn their office into a ‘paper-light’ environment, with case documents at your fingertips in record time.

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Overview

Spend a few minutes each day and turn your office into a ‘paper light’ environment using Lexvia’s mail indexing services, supported by paralegal-directed AI technologies.

Effortless mail processing

Simply take all the mail that comes in and goes out of your office, dump/batch scan it, and save it to your system. You don’t need to worry about organization or sorting. Your mail will be processed by highly experienced paralegals who are familiar with all the documents personal injury firms handle. Additionally, our paralegals have been specially trained to deploy cutting-edge, paralegal-directed AI technologies to daily mail management and indexing.

Efficient document management

Overnight we will access the scans, and identify and separate out each individual documen—whether case-related or general firm administration related. We will name them according to your defined method and save them in your system. Documents not specific to a matter, i.e., firm administrative documentation, utility bills, etc., will be saved as per your instructions. We can also enter all new matter data into your case management system if requested.

Accessible and convenient

When you begin your next work day, all your mail will be easily accessible from your desktop (or mobile phone, tablet, or laptop, if your firm’s systems allow). We also provide a separate, comprehensive report for peace of mind. Simple and straightforward.

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Step 1

Step 2

Bulk scan your daily mail and upload it to your CMS. No sorting is required – stack them up in your scanner and scan them as one big PDF file. Using experience and paralegal-directed AI, Lexvia’s team will sort and index the records for you. We can also enter all new matter data into your case management system.  

Do you lack a CMS? We can provide easy access to a proven solution designed specifically for PI firms.

Step 3

Track and manage in your case management system

Customer success stories

How Lexvia has helped some of its clients succeed?

Law firm 1

Mid-size law firms manage a large volume of documents coming into their office on a daily basis.

Situation

Our client was seeking a process that would allow them to become a ‘paper light’ law firm to provide a more manageable work environment.

Lexvia Solution

Our client scans all of its daily mail (which includes USPS mail, documents from the court, notes taken on paper, or any other paper in the office) in one bulk scan per day.

Lexvia accesses the scans overnight, separates them and indexes the documents into the client’s case management system.

Everything is accessible in the system the next morning. The client reviews Lexvia’s daily report to determine which documents require further attention.

Properly and quickly indexed mail makes finding important documents quick and easy – and the piles of paper are eliminated!